Project Support Officer

  • Catholic Relief Services
  • Baltimore, MD, USA
  • Jul 12, 2018
Full time Admin-Clerical

Job Description

About CRS:

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Background:

The IDEA department attracts, organized, energetic and dependable people driven by a common goal: to advance the agency's mission through the effective stewardship of institutional donor relationships and resources. We make a significant impact on the people we support as well as on CRS project participants around the world, by providing empathetic and timely servant leadership. We're adept at providing strategic as well as ad hoc support, which requires the flexibility and ability to communicate effectively with all levels of the organization.

Job Summary (contingent on funding)

The Project Support Officer (PSO) for USG Contract Administration works with Country Program staff to support design, start-up, implementation, and close-out. The PSO will work hand-in-hand with the project Chief of Party to advance the interests of the project while balancing donor requirements and preferences. The PSO will maintain positive donor relationships with USG representatives such as the CO and COR, and will help represent CRS and assigned projects with USG counterparts.

About CRS:

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Background:

The IDEA department attracts, organized, energetic and dependable people driven by a common goal: to advance the agency's mission through the effective stewardship of institutional donor relationships and resources. We make a significant impact on the people we support as well as on CRS project participants around the world, by providing empathetic and timely servant leadership. We're adept at providing strategic as well as ad hoc support, which requires the flexibility and ability to communicate effectively with all levels of the organization.

This position is contingent on funding.

Job Summary:

The Project Support Officer (PSO) for USG Contract Administration works with Country Program staff to support design, start-up, implementation, and close-out. The PSO will work hand-in-hand with the project Chief of Party to advance the interests of the project while balancing donor requirements and preferences. The PSO will maintain positive donor relationships with USG representatives such as the CO and COR, and will help represent CRS and assigned projects with USG counterparts.

Specific Responsibilities:

  • Provide project backstopping and surge support throughout the project lifecycle.
  • Review, submit, defend, and negotiate awards and other deliverables as appropriate.
  • Identify trouble spots in project implementation and propose remedial solutions.
  • Review project deliverables for compliance with donor requirements and responsiveness to donor priorities.
  • Understand and interpret donor regulations (eg. FAR, AIDAR, 2CFR200), and work preferences to facilitate program award acquisition and management;
  • Work with program team to review vendor, subcontractor and consultant agreements to validate funding and contract type are appropriate based on prime contract.
  • Monitor subcontractor budgets and liaise with subcontractors regarding administrative or operational issues as appropriate.
  • Champion and provide guidance on CRS' Project Management Standards.
  • Assist the Chief of Party with award tasks as needed (SOW drafts, editing reports, etc.).
  • Contribute and/or lead training and capacity building exercises in USAID Contracting (AIDAR) and the Federal Acquisition Regulations (FAR).
  • Provide support and coverage for team colleagues and any other tasks as needed.

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

* Serves with Integrity

* Models Stewardship

* Cultivates Constructive Relationships

* Promotes Learning

Supervisory Responsibilities: None

Key Working Relationships:

Internal: IDEA; Program Impact and Quality Assurance; Humanitarian Response, Finance; Office of General Counsel; Advocacy and US Operations; regional and country program offices.

External: Donor representatives; colleague PVOs, inter-agency working groups.

Required Qualifications and Experience:

  1. Bachelor's degree in international development, business administration, or other related field. Master's degree preferred.
  2. Minimum of five years of relevant experience.
  3. Demonstrated ability to work collaboratively with multiple stakeholders.
  4. Experience working with the Federal Acquisition Regulations (FAR) a must.
  5. Experience managing projects and supporting project implementation.
  6. Excellent interpersonal communication and experience in high-level negotiation.

Required Foreign Language: English; working ability in French or Spanish (preferred).

Required Travel: Ability and willingness to travel overseas as needed, up to 25-35%.

Work Environment: CRS Headquarters and Country Program Offices.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

NOTE: All interested applicants must be authorized to work in the U.S. at the time of application.

EOE/M/F/D/V